Event & Communications Coordinator

5 Jul 2024 11:33 AM | Anonymous

[Listing expires 7/31/2024]

Organization Name: Greenville Museum of Art

Organization Website: www.gmoa.org

Job Description

Based in Greenville, North Carolina, the Greenville Museum of Art (GMoA) is seeking a dynamic and collaborative Event & Communications Coordinator to oversee GMoA’s event planning, fundraising, and marketing efforts and initiatives, which support GMoA’s mission, to inspire, educate, and connect people through the visual arts by way of our collection, exhibitions, and programs.

The Event & Communications Coordinator is responsible for the overall planning, execution, and publicizing of events and other fundraising efforts, as well as the marketing of exhibitions, educational programs, and all other initiatives and activities at GMoA, including rentals and annual membership. Working closely with the Executive Director, other GMoA staff, the GMoA Board of Trustees, and committee members and volunteers, the Event & Communications Coordinator is also charged with developing and executing a marketing plan that ensures the GMoA continues to reach its financial goals while inviting participation and support from both returning and new audiences.

Serving at the pleasure of the Board of Trustees, the Event & Communications Coordinator is under the supervision and direction of the GMoA Executive Director, who supervises all full-time and part-time staff. Regular working hours for this position are Monday through Friday, 9am-5pm, but include monthly after-hour and weekend events, receptions, and exhibition-related programs at GMoA. This is an in-person position, but occasional hybrid work may be permitted with prior approval.

Description of Responsibilities:
The following list is illustrative and is not intended to describe every function that may be performed in this job. The omission of specific statements does not preclude the GMoA Executive Director from assigning specific duties not listed if such duties are a logical assignment to the position.

1. Event Planning and Fundraising (75%)
● Implement and oversee a dynamic calendar of annual fundraising and community events, which are intended to meet the needs of a diverse community, support GMoA’s annual budget, and grow each year. Current annual events include but are not limited to:
○ Fashion on Display (September)
○ Halloweeni Jamboreeni (October)
○ Merry Mixer (December)
○ Super Family Game Day / GMoArcade (February)
○ Greenville Museum of Art Ball (April)
○ Summer Shindig (June)
○ Sidewalk Sales (seasonal, held at least 4x annually)
● Work with the GMoA Executive Director to create all event budgets before the start of the fiscal year, then manage event budgets and provide regular updates to GMoA Executive Director
● Schedule and lead event committee meetings, including preparing meeting agendas, keeping the committee on task, and providing notes and follow-up communication
● Establish and implement event production schedules and manage all event details leading up to, during, and following events
● Act as primary point-of-contact for GMoA events
● Work with other GMoA Staff to recruit and coordinate with event volunteers
● Work with GMoA Executive Director and event committee members to secure both cash and in-kind event sponsors
● Work with event committee members to secure, manage, and properly document all event donations, including auction, raffle, and other items
● Collect and implement feedback from event attendees and other participants
● Report on fundraising successes, failures, and future planning at monthly Board meetings

2. Communications and Marketing (25%)
● Oversee the creation and execution of an overall marketing and public relations strategy for GMoA, including all social media platforms and local and regional media
● Secure coverage of GMoA’s fundraising events, exhibition-related events, and educational offerings, among other initiatives and activities at GMoA
● Serve as GMoA spokesperson for TV appearances, radio interviews, etc.
● Assist with copywriting for press releases, marketing materials, and other forms of media outreach, as assigned
● Work with tourism and hospitality partners, as well as key arts, community, and business organizations to promote the GMoA as a cultural destination
● Assist with brand enforcement and amplification, ensuring consistency of design and messaging for all marketing campaigns and communications
● Schedule and lead meetings with the ad-hoc GMoA Marketing Committee to provide input on overall marketing strategies for GMoA as well as marketing calendars
● Work with GMoA staff and committee members to develop and administer marketing calendars
● Update GMoA’s website with information about exhibitions, events, programs, and more
● Provide front-desk assistance once/week, including greeting visitors, answering phone calls, etc.
● Serve on community-based arts committees, including the First Friday Artwalk committee

● Graduation from an accredited college or university with a degree in marketing, communications, event planning, or other fields represented by the job description and responsibilities
● A minimum of one year of progressive, professional experience in a relevant field/profession
● Excellent communication, interpersonal, and writing skills
● Strong organizational skills, with the ability to prioritize and handle multiple projects at once
● Strong understanding of Microsoft Office and Adobe Creative Suite software (experience using Microsoft Publisher or Adobe Illustrator or Photoshop preferred)
● Strong understanding and experience utilizing all social media platforms to disseminate information and generate interest

The starting salary is $38,000. All full-time employees are eligible for up to $300/monthly reimbursement for health insurance and up to 3% match into a Simple IRA retirement account. Full-time employees receive 14+ days off annually for major holidays, 3 weeks of annual leave, and 1 week of sick leave. Full-time employees are also eligible to receive 12 weeks of job-protected family and medical leave for specified family and medical reasons, including 8 weeks of paid leave.

To Apply:
Interested candidates should electronically submit a cover letter, updated resume, and three professional references to executivedirector@gmoa.org by 5pm on Wednesday, July 31, 2024. Review of applications will begin on August 1, with initial interviews to be held in early August, though this is subject to change. Incomplete applications will not be considered.

The Greenville Museum of Art (GMA) is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Apply Via: executivedirector@gmoa.org

Salary: 38000

The North Carolina Museums Council is a 501(c)(3) nonprofit organization.
PO Box 2603, Raleigh, NC 27602-2603
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